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12 Months BeforeYou are here
12 MONTHS
Shape the vision, set the money guardrails, and lock the date so every later decision has a clear framework.
0/15 tasks complete0% · 365 days before
15 tasks in this phase📍 Focus here now
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9 Months Before
9 MONTHS
Lock your most competitive vendors, launch your guest-facing basics, and get visible pieces of the wedding underway.
0/12 tasks complete0% · 270 days before
12 tasks in this phase
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6 Months Before
6 MONTHS
Translate the vision into guest-facing details, fashion decisions, and first-pass ceremony and reception design.
0/13 tasks complete0% · 180 days before
13 tasks in this phase
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4 Months Before
4 MONTHS
Shift into guest logistics, tastings, printed pieces, and the first concrete version of your day-of flow.
0/11 tasks complete0% · 120 days before
11 tasks in this phase
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2 Months Before
2 MONTHS
Finalize communication pieces, lock the legal requirements, and convert your design ideas into confirmed orders.
0/11 tasks complete0% · 60 days before
11 tasks in this phase
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1 Month Before
1 MONTH
This month is about confirmations, counts, and turning every moving piece into a documented execution plan.
0/13 tasks complete0% · 30 days before
13 tasks in this phase
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2 Weeks Before
2 WEEKS
Move from planning to execution by closing loose ends, packing details, and briefing the people supporting you.
0/9 tasks complete0% · 14 days before
9 tasks in this phase
0 done so far🌸
Wedding Week
WEDDING WEEK
Protect your energy, distribute final information, and make every physical item easy to hand off without stress.
0/10 tasks complete0% · 7 days before
10 tasks in this phase
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Wedding Day
WEDDING DAY
Today is about smooth handoffs, calm pacing, and making sure you are present enough to actually enjoy the day.
0/17 tasks complete0% · Wedding day
17 tasks in this phase
0 done so far📬
After the Wedding
AFTER
Close the loop with gifts, legal paperwork, vendor follow-up, and the practical details that continue after the celebration.
0/9 tasks complete0% · Post-wedding follow-up
9 tasks in this phase
0 done so farWedding Planning Checklist current checklist export
Wedding Planning Checklist
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12 Months Before
12 Months
Shape the vision, set the money guardrails, and lock the date so every later decision has a clear framework.
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Set your wedding budget
Budget
Choose your total spend ceiling, note any family contributions, and decide what categories matter most before you contact vendors.
Tip: Leave at least 5 to 10 percent as a contingency buffer.
Pick three wedding priorities
Planning
List the three elements you care about most, such as venue, photography, or food, so tradeoffs stay consistent during planning.
Draft your initial guest list
Guests
Build a realistic first-pass list with must-invite guests, likely plus-ones, and rough household counts for budget estimates.
Choose your target wedding season
Venue
Decide your ideal month, backup month, and preferred day of week to expand venue options and control costs.
Tour ceremony and reception venues
Venue
Compare capacity, rain plans, noise limits, curfews, vendor restrictions, and the overall guest flow before requesting proposals.
Book your venue and date
Venue
Secure the contract, deposit, and logistics details once you know the venue supports your guest count and style goals.
Hire a planner or coordinator
Vendors
Decide whether you need full-service planning, partial planning, or month-of coordination based on your bandwidth and event complexity.
Create your wedding planning dashboard
Content
Choose the checklist, budget, and guest tracking tools you will use so information stays centralized from day one.
Research photographers and videographers
Photo & Video
Review portfolios, full galleries, editing style, availability, and delivery timelines before you request pricing.
Shortlist essential vendors
Vendors
Create a shortlist for catering, floral, entertainment, rentals, beauty, and transportation so outreach can happen quickly.
Reserve your website domain
Content
Claim a clean wedding website URL early, especially if you want a custom site with travel information and registry links.
Discuss your registry strategy
Registry
Decide whether you want gifts, cash funds, honeymoon funds, or charitable giving so your website copy stays clear.
Check passport and travel deadlines
Honeymoon
Look at passport expiration dates, visa lead times, and blackout periods now if you want to travel soon after the wedding.
Collect addresses for save the dates
Stationery
Start building a clean spreadsheet of mailing addresses and preferred names before design work begins.
Set monthly planning checkpoints
Planning
Schedule recurring planning reviews so you always know what decisions need to happen next and what can wait.
9 Months Before
9 Months
Lock your most competitive vendors, launch your guest-facing basics, and get visible pieces of the wedding underway.
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Book your photographer
Photo & Video
Sign the contract, confirm coverage hours, and note any second shooter or engagement session details in writing.
Book your videographer or content creator
Photo & Video
Choose the type of coverage you want, from documentary highlight films to vertical social edits and raw footage delivery.
Confirm your caterer
Catering
Review menu flexibility, staffing, beverage service, rental needs, and service timelines before you submit the deposit.
Book your band or DJ
Music
Decide whether you want live music, a DJ, or a hybrid setup and lock your entertainment before prime dates disappear.
Hire your florist
Flowers
Share inspiration, seasonality preferences, must-have arrangements, and install ideas so the proposal reflects your design goals.
Launch your wedding website
Content
Publish the basics including your date, city, story, travel notes, and registry plan even if some details are still pending.
Design and order save the dates
Stationery
Match the design to your wedding aesthetic and build in proofing time before ordering and mailing.
Refine your guest list tiers
Guests
Separate must-invite guests from nice-to-have guests so you can react quickly if capacity or budget shifts.
Start shopping for wedding attire
Attire
Begin dress, suit, tux, and accessory research now because custom orders and alterations take longer than couples expect.
Create your beauty and wellness plan
Beauty
Schedule any skincare, hair growth, dental, or treatment timelines that need several months to see results.
Estimate guest travel needs
Transport
Identify whether you need hotel blocks, shuttle loops, valet, or clear parking guidance based on guest mix and venue location.
Update budget after early deposits
Budget
Recalculate remaining funds after venue and major vendor deposits so you do not over-commit later.
6 Months Before
6 Months
Translate the vision into guest-facing details, fashion decisions, and first-pass ceremony and reception design.
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Mail your save the dates
Stationery
Send save the dates now so out-of-town guests can book travel and request time off with enough notice.
Order wedding dress or main outfit
Attire
Place the order with enough buffer for production delays and multiple fittings before the wedding.
Choose wedding party attire
Attire
Finalize the look, price range, and ordering timeline for bridesmaids, groomsmen, and anyone else walking in the processional.
Select your officiant
Ceremony
Confirm the officiant is legally able to marry you in your location and aligned with the ceremony tone you want.
Outline ceremony music moments
Music
Decide what music you want for guest arrival, processional, recessional, and key pauses so vendors can build around it.
Build your wedding registry
Registry
Set up registry categories and price ranges that feel useful for different budgets and guest preferences.
Add travel details to your website
Content
Publish hotel options, airport guidance, local transport, and local recommendations so guests can plan confidently.
Design your overall reception experience
Reception
Map the feel of cocktail hour, dinner, speeches, dancing, lounge areas, and any special installations or interactive moments.
Approve your floral mood board
Flowers
Narrow color palette, bloom types, and installation priorities before the florist begins deeper costing work.
Book rentals and specialty decor
Vendors
Lock in high-demand rental pieces such as tables, chairs, bars, lounge seating, lighting, or specialty linens.
Book honeymoon flights and lodging
Honeymoon
Reserve major honeymoon travel now for better availability and pricing, especially for international trips.
Discuss family invite additions
Guests
Resolve guest list pressure early so there is time to adjust venue counts, catering, and stationery quantities.
Review payment schedule for every vendor
Budget
Track due dates, payment methods, and who is responsible for each invoice so no major deposit is missed.
4 Months Before
4 Months
Shift into guest logistics, tastings, printed pieces, and the first concrete version of your day-of flow.
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Schedule your tasting
Catering
Use the tasting to confirm menu choices, dietary flexibility, presentation style, and service pacing.
Design your invitations
Stationery
Finalize wording, proofing, enclosures, and RSVP method while aligning the design with your website and signage.
Finalize hotel blocks and travel notes
Guests
Confirm cutoff dates, discount codes, and shuttle assumptions before guests begin booking more heavily.
Book hair and makeup artists
Beauty
Secure artists now and clarify the number of services, touch-up plans, and getting-ready location logistics.
Plan your engagement session
Photo & Video
Choose location, outfits, backup weather plans, and photo use cases so the shoot also supports your website and save the date ecosystem.
Draft your rental and layout plan
Reception
Sketch table counts, bar placement, dance floor size, stage needs, and lounge zones to expose spacing issues early.
Book transportation vendors
Transport
Reserve wedding party transport, guest shuttles, or valet support once your venue access plan is clear.
Start writing your vows or ceremony notes
Ceremony
Begin a rough draft now so the final version feels thoughtful instead of rushed.
Buy wedding shoes and accessories
Attire
Select shoes, jewelry, veil, cufflinks, and finishing pieces early so you can wear them to fittings.
Check every vendor contract for gaps
Vendors
Review arrival times, overtime rules, meal clauses, weather plans, and cancellation language while changes are still easy to make.
Reforecast your remaining budget
Budget
Compare committed spend against the original plan and reduce discretionary extras before the final stretch.
2 Months Before
2 Months
Finalize communication pieces, lock the legal requirements, and convert your design ideas into confirmed orders.
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Mail your invitations
Stationery
Send invitations with enough time for guests to RSVP, book travel, and ask questions before the final count is due.
Research marriage license requirements
Legal
Check application windows, identification requirements, fees, witnesses, and expiration rules for your ceremony location.
Complete your hair and makeup trial
Beauty
Test the look in daylight, take photos from multiple angles, and note what should change for the wedding day schedule.
Approve your floral proposal and counts
Flowers
Lock bouquet counts, ceremony pieces, centerpieces, and delivery details so the florist can place reliable orders.
Build your must-play and do-not-play lists
Music
Give your DJ or band clear guardrails for key songs, genres, transitions, and guest-facing energy.
Choose rentals, linens, and tabletop details
Reception
Approve fabrics, napkin colors, flatware, glassware, and chargers while they are still available from your rental partner.
Publish the final weekend schedule online
Content
Update your website with welcome event timing, ceremony start, address details, and transport instructions.
Schedule your first fitting
Attire
Bring undergarments, shoes, and accessories to the fitting so the tailor can set an accurate hem and silhouette.
Draft your family photo list
Photo & Video
Build a concise family grouping list with names and one designated wrangler to keep portraits efficient.
Confirm backup weather plans
Vendors
Review what changes if the weather shifts and how vendors, rentals, layout, and guest communication will adapt.
Prepare cash tips and final payment method
Budget
Decide what vendors will be tipped, what will be prepaid, and who will physically distribute envelopes on the weekend.
1 Month Before
1 Month
This month is about confirmations, counts, and turning every moving piece into a documented execution plan.
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Track RSVPs and follow up on missing responses
Guests
Contact guests who have not responded so your final count is accurate before catering and rental deadlines hit.
Create your seating chart draft
Guests
Start seating groups early so relationship dynamics and table counts can be solved without last-minute pressure.
Finalize the ceremony outline
Ceremony
Confirm readings, vows, processional order, and microphone needs so the officiant and music team have one source of truth.
Build your reception run of show
Reception
Document grand entrance timing, dinner service, speeches, dances, cake cutting, and any special activities in order.
Send the latest timeline to vendors
Vendors
Share a single draft timeline with all vendors so conflicts, travel buffers, and setup issues surface before the final week.
Attend your second fitting
Attire
Confirm comfort, movement, bustle, and accessory balance while there is still time for final tailoring.
Finalize your getting-ready schedule
Beauty
Set service order, location, lighting needs, and buffer time so photography and glam do not compete for space.
Order day-of paper goods
Stationery
Print menus, escort cards, welcome signs, table numbers, ceremony programs, and bar signage if you need them.
Confirm shuttle routes and pickup times
Transport
Lock travel timing between hotels, ceremony, reception, and after-party locations with realistic loading buffers.
Apply for your marriage license
Legal
File the paperwork inside the valid application window so the license remains usable on the wedding day.
Review registry shipping settings
Registry
Confirm addresses, delivery holds, and thank-you tracking so gifts do not create unnecessary confusion.
Choose first dance and parent dance songs
Music
Confirm your spotlight songs and trim edits if the live band or DJ needs custom timing.
Schedule all remaining final payments
Budget
Place every payment deadline on the calendar and assign who is sending each transfer or check.
2 Weeks Before
2 Weeks
Move from planning to execution by closing loose ends, packing details, and briefing the people supporting you.
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Finalize your seating chart
Guests
Lock tables once the RSVP list is stable and send counts to the planner, caterer, rental team, and stationer as needed.
Confirm final catering headcount
Reception
Submit your guaranteed guest count, dietary notes, kids meals, and vendor meal counts by the deadline.
Confirm arrival times with all vendors
Vendors
Get written confirmation for load-in, setup, service start, breakdown, and emergency contact numbers.
Do final beauty prep appointments
Beauty
Finish color, cut, brow, facial, or grooming appointments now so your look settles naturally before the wedding.
Share parking and transport instructions
Transport
Send guests and vendors final directions, parking notes, venue access points, and shuttle schedules.
Break in shoes and pack accessories
Attire
Wear shoes at home, gather undergarments, jewelry, emergency fashion supplies, and pack everything in one labeled bag.
Deliver your final shot list
Photo & Video
Share priority family photos, detail shots, heirloom items, and must-capture reception moments with your media team.
Assign day-of point people
Planning
Choose who handles vendor questions, gift collection, card box security, and personal item transport on the day.
Pack your emergency kit
Other
Include fashion tape, stain remover, safety pins, pain relief, snacks, water, tissues, and extra beauty staples.
Wedding Week
Wedding Week
Protect your energy, distribute final information, and make every physical item easy to hand off without stress.
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Pick up your attire and steam if needed
Attire
Bring the full outfit home, inspect it carefully, and arrange steaming or wrinkle-safe transport.
Verify your marriage license is ready
Legal
Check that the license, witness requirements, and officiant instructions are all ready before the ceremony day.
Send one final master timeline
Vendors
Distribute the most current run of show, contact list, addresses, and arrival instructions to everyone supporting the event.
Deliver decor and paper goods
Reception
Pack all signage, favors, guest book items, candles, and tabletop extras into clearly labeled bins.
Hydrate, rest, and reduce extra commitments
Beauty
Protect sleep, water intake, and meal timing so your energy stays steady through the wedding weekend.
Share final guest reminders
Content
Post or send the final timeline, weather suggestion, dress expectations, and travel reminders to guests.
Prepare tip envelopes and payment packets
Budget
Label envelopes clearly and assign one trusted person to distribute them when the job is done.
Hold your rehearsal and rehearsal dinner
Ceremony
Walk the processional, cueing, vows, and ceremony staging so the wedding day feels intuitive.
Pack honeymoon essentials
Honeymoon
Pack passports, travel documents, chargers, outfits, and medication so you are not scrambling post-wedding.
Protect one unplugged evening together
Planning
Take a quiet break before the big day to reconnect and reduce decision fatigue.
Wedding Day
Wedding Day
Today is about smooth handoffs, calm pacing, and making sure you are present enough to actually enjoy the day.
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Start getting ready on schedule
Beauty
Begin hair, makeup, and dressing exactly when planned so the rest of the timeline keeps its buffer.
Eat breakfast and stay hydrated
Other
Make food and water a real task, not a nice idea, because a long day gets much harder without it.
Set out details for flat lays
Photo & Video
Place rings, invitation suite, vow books, perfume, jewelry, and heirlooms in one spot for the photo team.
Get dressed with enough buffer time
Attire
Allow time for buttons, bustle practice, portraits, and one unexpected delay before any first look or guest arrival.
Hand off your phone and admin tasks
Planning
Give one trusted person ownership of logistics calls, texts, and minor fires so you can stay present.
Confirm transport departures
Transport
Check that wedding party transport, guest shuttles, or private drivers are moving according to plan.
Complete first look or pre-ceremony portraits
Photo & Video
Use this time for couple portraits, wedding party photos, or family groupings if your plan includes them.
Deliver the marriage license to the officiant
Ceremony
Make sure the officiant and witnesses know exactly when and where the license will be signed.
Cue ceremony lineup
Ceremony
Have your coordinator or designated lead gather the processional in order before guests are fully seated.
Take a private pause before the ceremony
Ceremony
Use one quiet minute to reset, breathe, and arrive emotionally before everything starts moving fast.
Get married
Ceremony
Stay present for the ceremony and let the timeline flex slightly if it helps the moment feel real and unhurried.
Complete family portraits efficiently
Photo & Video
Use the prewritten family list and wrangler to move quickly through formal photos.
Enjoy cocktail hour or private newlywed time
Reception
Choose whether you want mingling time with guests or a quiet reset with appetizers before the reception opens.
Check that dinner service is tracking on time
Reception
Have your planner or venue confirm speeches, meals, and kitchen pacing to avoid a dragging evening.
Confirm spotlight song cues
Music
Make sure the entertainment lead knows the exact order for entrances, first dance, parent dances, and final song.
Distribute final payments and tips
Budget
Have your assigned point person deliver envelopes or confirm electronic transfers once vendors have arrived or finished.
Collect gifts, cards, and personal items
Other
Assign a secure end-of-night handoff plan for gifts, decor, attire, and overnight bags.
After the Wedding
After
Close the loop with gifts, legal paperwork, vendor follow-up, and the practical details that continue after the celebration.
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File or confirm your signed marriage license
Legal
Make sure the signed paperwork is returned and processed correctly so you can request certified copies later.
Track gifts and who sent them
Registry
Keep a clean gift log so every thank-you note is personal and accurate.
Send thank-you notes
Registry
Aim to send thoughtful notes within a few months while gift details and guest memories still feel fresh.
Settle any remaining balances
Budget
Pay any overtime charges, rental damages, or final adjustments quickly to close your wedding accounts cleanly.
Back up your photos and video assets
Photo & Video
Save galleries, highlight films, and raw files to more than one location so nothing depends on a single link.
Share a post-wedding update
Content
Update your website or social channels with a few photos and a thank-you message if that fits your style.
Clean and preserve wedding attire
Attire
Schedule professional cleaning and long-term storage before stains set or delicate fabrics crease permanently.
Start any name change process
Legal
If you are changing a name, gather certified copies and start with the highest-priority institutions first.
Leave vendor reviews and referrals
Vendors
Write specific reviews for the teams that delivered well and keep those contacts for friends who ask later.